COVID-19 Pandemic
Incident Action Plan (IAP)
Operational Period: Daily 0900hrs-0900hrs
-- For Official Use Only --
-- For Official Use Only --
The Governor's COVID-19 Task Force and the Gila River Indian Community's Emergency Operations Center is tasked with the following directives;
Incident Objectives
Command Emphasis
Situational Awareness
Follow-up Items
- Provide public health, health care and public safety related technical guidance to the Community’s Leadership, Departments, Organizations and Enterprises
- Provide information and messaging to the Community through the development of a Joint Information Center (JIC)
- Provide logistical and resource assistance to the Community Services Department who is the lead department in identifying and providing for the community district needs
Incident Objectives
- Provide public health and health care technical guidance to the Community’s Leadership, Departments, Organizations and Enterprises
- Streamline communication and messaging for information dissemination to the community members, community employees, organizations and enterprise through the development of a communications flowchart
- Provide logistical and resource assistance to the Community Services Department who is the lead department in identifying and providing for the community district needs
- Members in need should contact their District Service Centers
- Urban members in need should contact their Urban Rep or a District Service Center
- District Service Centers and Urban Reps will work with the Community Services Department (CSD)
- Community department and entities in need will contact the Office of Emergency Management (OEM)
- Facilities that are still open as an essential function are to develop restricted access plans and best practices operational plans
- Department/Entities to develop processes & procedures to limit exposure to the community, health care workers, first responders and community/entity employees
- GRIC, GRHC and Enterprise HR Department’s to identify policies and processes that need to be addressed through revisions, directives or orders
- Departments/Entities to develop processes to track any financial impacts
Command Emphasis
- All community-wide communication will be through the JIC with Incident Command and Executive approval
- Follow the Communications Flow Chart
- Stay Focus on your assigned ICS 204 Assignments Form
- Emergency Support Function (ESF) coordinators to maintain contact with their groups and provide approved messaging, policy, protocols, etc.
Situational Awareness
- Task Force SitRep click here
- Maintain physical distancing
- Refrain from shaking hands and other close body contact
- If you are sick, stay home
- Follow the guidelines on the ICS 208 Safety Message
- Keep informed
Follow-up Items
- Business Re-Opening Guidance
- Elder Color Code System
- Research OEM app platform for community alerting
- Research respirator disinfecting equipment
- Develop the "At Risk Facility" group and plans
- May 5 Community Vote Plan
- Funeral/Burial Plan
- Mass Fatality Plan (GRHC & OEM)
Unified Command |
OEM- Bruce Harvey, THD- Candy Preston, GRHC- Susan Kelley |
Executive & Policy Group |
Governor Lewis, Community Council and GRHC BOD |
Senior Advisers |
Lt Governor Robert Stone, GRHC I/CEO Dr Anthony Santiago, EMS Med Director Dr. Ryan Southworth, Police Chief Tim Chavez, Fire Chief Kathy Garcia, EMS Chief Kurt Rainbolt, DRS Chief Ron Lopez, GRIC IMT Deputy Chief Kevin Knight & Cmdr Jairus Pierce |
Liaison Officers |
Community Manager Kathyleen Curley, Enterprise Rep Manuel Johnson |
Public Information Officers |
CPAO- June Shorthair, GRHC- Veronica Vaughn |
Planning Section Chief |
Deputy Chief Kevin Knight |
Logistics Section Chief |
Adam Sainz |
Finance Section Chief |
Beckilyn Gonzales |
Operations Section Chief |
(same as Unified Command) |
|
Chris Cabanillas |
|
Tom Guenther |
|
A/Dep Chief Leon Manuel |
|
Adam Sainz |
|
GRHC- Div Chief Patrick Peterson, EMS- Div Chief Chris Riddle |
|
PD Cmdr Jeff Hunter, DRS Cmdr Travis Bradford |
|
Chris Mendoza |
|
TBD |
Operations Section Chief |
(same as Unified Command) |
ESF #2 Information Systems |
Chris Cabanillas |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Identify community alerting system platforms for informational and emergency messaging
- Facility the purchase, set-up and training of a virtual meeting platform
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
- Identify and update any department policy, processes and procedures that need addressing
- Maintain the Community's critical information system and network infrastructure
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #2 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #3 Public Works |
Mark Horn |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
- Identify and update any department policy, processes and procedures that need addressing
- Maintain the Community's critical public works infrastructure
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #3 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #4 Fire Protection |
A/Deputy Chief Leon Manuel |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
- Update: see operations directive below
- Identify and update any department policy, processes and procedures that need addressing
- Update: see operations directive below
- Maintain the Community's fire protection infrastructure
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #4 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
| GRFD COVID-19 Plan |
Operations Section Chief |
(same as Unified Command) |
ESF #5 EOC |
Adam Sainz |
Tasks/Assignments:
Special Instructions:
- Identify and purchase cloth masks for the community (work with THD and Dr Southworth)
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #5 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #8 Public Health & Medical Services (EMS) |
EMS- Div Chief Chris Riddle |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on GRHC directive
- Update: non-essential staff have been identified and are working remotely
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
- Update: see response plan below
- Identify and update any department policy, processes and procedures that need addressing
- Update: see response plan below
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #8 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
| EMS Covid-19 Plan_v3.0 |
Operations Section Chief |
(same as Unified Command) |
ESF #8 Public Health & Medical Services (GRHC) |
GRHC- Div Chief Patrick Peterson (EMS) |
Tasks/Assignments:
Special Instructions:
- see the GRHC Incident Action Plan (IAP)
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- ICS 214 Forms will be assigned and filed based on GRHC guidelines
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #13 Law Enforcement |
Commander Jeff Hunter |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
- Update: see plan below
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- The Public Safety PSAP falls under ESF #13 (this is for ease of communication)
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #13 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
|
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| GRPD COVID-19 Plan |
Operations Section Chief |
(same as Unified Command) |
ESF #13 Dept of Rehabilitation Services (DRS) |
TBD |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #13 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
| DRS COVID-19_update |
Operations Section Chief |
(same as Unified Command) |
ESF #14 Community Services |
Chris Mendoza |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #14 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #14 Business & Economic Recovery |
TBD |
Tasks/Assignments:
Special Instructions:
Special Instructions:
Operations Section Chief |
(same as Unified Command) |
ESF #14 At Risk Facilities |
Kelly Vickrey |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop facility processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and daily screening for residents
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
A daily ICS 214 is due by 1100 hrs daily by all Command & General Staff, ESF Coordinators and Group Supervisors. This log will represent your activities of the previous 24 hours (0900-0900). Weekend activities can be combined into the Monday report. When completed email to Planning Section Chief Kevin Knight.
These reports are not optional for your ESFs and Sections
Report On:
These reports are not optional for your ESFs and Sections
Report On:
- Objectives
- Task/Assignments
- Meetings
- Successes
- Challenges
- Needs
- Example: Attended the morning Task Force Meeting (45 mins x 2 personnel)
- Example: Worked on developing our department’s employee screening process (1.5 hours)
| ICS 214 Activity Log |
| Communications Flow Chart |
| Guidance For GRIC Departments_Org_Entities_05_21_2020.pdf |
To report a possible close contact exposure of COVID-19, please call the Tribal Health Department’s Disease Surveillance program at (520) 562-5117.
Please also follow the guidelines from CDC regarding cleaning and disinfecting after persons suspected/confirmed to have COVID-19.
If an employee reports he/she has a positive test result of COVID-19, please call the Tribal Health Department at (520) 562-5117 and guidance will be provided.
AZ DHS Guidance
Please also follow the guidelines from CDC regarding cleaning and disinfecting after persons suspected/confirmed to have COVID-19.
If an employee reports he/she has a positive test result of COVID-19, please call the Tribal Health Department at (520) 562-5117 and guidance will be provided.
AZ DHS Guidance
- Guidelines for Testing Asymptomatic EMS Personnel Exposed to COVID-19
- Recommendations after Receiving Test Results for First Responders
- Implementing Safety Practices for Critical Infrastructure Workers
- Risk Assessment & Public Health Management of Healthcare Personnel with Potential Exposure
- Criteria for return to work for Healthcare personnel with confirmed or suspected COVID-19
- Evaluating and Testing Healthcare Persons for COVID-19
| GRHC Resolution 813c First Responders Testing |
| GRHC EHS First Responder Testing_v20_04-22 |
Employees should wear appropriate PPE when conducting on-site work.
Due to the worldwide supply chain issues, N95 respirators (for those departments issued these) should be practicing reuse procedures. Your department should also have a procedure/policy on when an N95 respirator is used versus a surgical/procedure mask.
Crisis Capacity Strategy:
- Please see OSH video on proper use. For additional questions, please call (520) 562-6574.
- If your Department does not have the required PPE, please contact Office of Emergency Management for supply needs at OEM2@gric.nsn.us
- PPE should be disposed in a proper hazardous container. Please contact Facilities Maintenance for hazardous disposable information (520) 562-3585 ext. 3587 or (520) 610-1139.
Due to the worldwide supply chain issues, N95 respirators (for those departments issued these) should be practicing reuse procedures. Your department should also have a procedure/policy on when an N95 respirator is used versus a surgical/procedure mask.
Crisis Capacity Strategy:
|
N95 Respirator Examples
|
Procedure/Surgical Mask Example
|
|
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| Mask Usage Guidance_v1 |
Primary Department: Tribal Health
Support Department(s): GRHC- Public Health Nursing
Support Department(s): GRHC- Public Health Nursing
| Disease Surveillance Flowchart |
| Confirmed Case Process_revised_04_20_2020 |
| Managing Symptoms at Home |
-- DRAFT ONLY --
Lead Department: Gila River Health Care- Public Health Nursing
Support Departments:
- Tribal Health Dept
- Gila River Health Care- Public Health Nursing
- Gila River Health Care- TeleHealth
- Community Services Department
- Office of Emergency Management
- Management Information System
- Office of Community Manager
Purpose:
To provide care and support for those patients and households that have tested positive for COVID-19 during the period of isolation/quarantine.
| Community Support Initiative for Persons with COVID-19_v1 |
-- DRAFT ONLY --
Lead Department: Gila River Health Care- Public Health Nursing
Support Departments:
Plan Development Committee:
Purpose: Targeted volunteer quarantine housing will be offered to community members who are clinically stable, do not require hospital care, can self-monitor symptoms but cannot go home due to high risk social situations where all self-quarantine options have been exhausted.
Lead Department: Gila River Health Care- Public Health Nursing
Support Departments:
- Tribal Health Dept
- Gila River Health Care- TeleHealth
- Community Services Department
- Office of Emergency Management
- Medical Transportation
Plan Development Committee:
- Bruce Harvey
- Div Chief Patrick Peterson
- Deputy Chief Kevin Knight
- Dr Southworth
- Manuel Johnson
- Wayne Allison
- Candy Preston
- Joanne Brewer
- Steve Schoffstall
- Dean Fasciani
Purpose: Targeted volunteer quarantine housing will be offered to community members who are clinically stable, do not require hospital care, can self-monitor symptoms but cannot go home due to high risk social situations where all self-quarantine options have been exhausted.
| Alternative Housing For Quarantine Individuals_notes |
CDC Q&A for Funeral & Burial Services for American Indians and Alaska Natives. Click here.
| Second Amended Executive Order 1 |
See GRHC Mass Fatality Plan
-- DRAFT ONLY --
Lead Department: Community Services Department
Support Departments:
Lead Department: Community Services Department
Support Departments:
- District Service Centers
- Office of Emergency Management
- Police Department
| Example Food Distribution Plan |
Lead Department: Office of Community Manager
Support Departments:
Support Departments:
- Tribal Health Department/OSH
- EMS Department
- Office of Emergency Management
| Community Meeting Screening Plan_v1 |
|
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Lead Department: Community Elections
Support Departments:
Support Departments:
- District Service Centers/CSD
- Tribal Health Department
- Police Department
- EMS Department
- OSH
- Office of Community Manger
| GRIC Election Day Preparations_4_22_2020 |
Lead Department: Community Services Department (CSD)
Support Departments:
Support Departments:
- District Service Centers
- District Senior Centers
- Elder Services Programs
- Gila River Health Care- Public Health Nursing
- Tribal Health Department
- Police Department
- Fire Department
- EMS Department
- Housing Department
- Public Works Department
- Joint Information Center
- Office of Emergency Management
| Elder Color Code Sytem_v2 |
| eldercolorcode |
-- DRAFT ONLY --
Lead Department: Community Service Department
Support Departments:
Lead Department: Community Service Department
Support Departments:
- District Service Centers
- Office of Emergency Management
- Joint Information Center
| Cloth Face Mask Distribution_revised_04_27_20 |
| Cloth Mask Distribution Plan_5.21.2020 |
Community-Wide Testing Lead: Gila River Health Care
Support:
Department Testing Lead: Office of Community Manager
Support:
Community Enterprise Testing Lead: ESF #14 Business Recovery Coordinator
Support:
Support:
- Gila River EMS
- Tribal Health Department
- Joint Information Center
Department Testing Lead: Office of Community Manager
Support:
- OSH
- Tribal Health Department
- Joint Information Center
Community Enterprise Testing Lead: ESF #14 Business Recovery Coordinator
Support:
- Tribal Health Department
- WHPDA
| COVID-19 GRIC Employee Testing Plan_cp_edits2_final_5_21_2020 |
Lead: ESF 14 Business & Economic Recovery
Support:
Additional Resources:
Support:
- OCM Liaison
- Enterprise Liaison
- Joint Information Center
Additional Resources:
- Johns Hopkins Operational Toolkit for Businesses Considering Reopening or Expanding Operations in COVID-19. See more here
- Event Safety Alliance Reopening Guide. See more here
- White House: Opening up America Again. See more here
| Department, Business, Entity and Organization Recovery Guidance_v3.0.pdf |
| Department, Business, Entity and Organization Recovery Guidance_v3.0.docx |