COVID-19 Pandemic
Incident Action Plan (IAP)
Operational Period: Daily 0900hrs-0900hrs
-- For Official Use Only --
-- For Official Use Only --
This section is under redevelopment by the Planning Section and Unified Command
The Governor's COVID-19 Task Force and the Gila River Indian Community's Emergency Operations Center is tasked with the following directives;
Incident Objectives
Command Emphasis
Situational Awareness
Follow-up Items
- Provide public health, health care and public safety related technical guidance to the Community’s Leadership, Departments, Organizations and Enterprises
- Provide [add- education], information and messaging to the Community, [add- Departments, Organizations and Enterprises] through [remove- the development of a] the [add- Task Force's] Joint Information Center (JIC)
- Provide logistical and resource assistance to the Community Services Department who is the lead department in identifying and providing for the community district needs
Incident Objectives
- Provide public health, health care [add- and public safety] technical guidance to the Community’s Leadership, Departments, Organizations and Enterprises
- Streamline [add-education,] communication and messaging for information dissemination to the community [remove- members], [remove- community employees | add- departments], organizations and enterprises through [remove- the development of] an approved communications flowchart
- Provide logistical and resource assistance to the Community Services Department who is the lead department in identifying and providing for the community district needs
- Members in need should contact their District Service Centers
- Urban members in need should contact their Urban Rep or a District Service Center
- District Service Centers and Urban Reps will work with the Community Services Department (CSD)
- Community department and entities in need will contact the Office of Emergency Management (OEM)
- [Remove] Facilities that are open as an essential function are to develop restricted access plans and best practices operational plans [Update- Facilities are to develop best practices operational safety plans]
- [Remove] Departments, businesses and entities are to develop and maintain processes & procedures to limit exposure to the community, health care workers, first responders and community/entity employees [Update- Departments, businesses and entities are to develop and maintain processes & procedures to limit exposure to the community and employees]
- [Remove] GRIC, GRHC and Enterprise HR Department’s to identify policies and processes that need to be addressed through revisions, directives or orders
- [Remove] Departments, businesses and entities to develop processes to track any financial impacts
Command Emphasis
- All community-wide communication will be through the JIC with Incident Command and Executive approval
- Follow the Communications Flow Chart
- Remain focused on your assigned ICS 204 Assignments List
- Emergency Support Function (ESF) coordinators to maintain contact with their groups and provide approved messaging, policy, protocols, etc
- [New] Senior Advisors are to provide guidance and assistance to Unified Command in the areas of their responsibility
Situational Awareness
- Task Force SitRep click here
- Maintain physical distancing
- [New] Wear a mask
- Refrain from shaking hands and other close body contact
- If you are sick, stay home
- Follow the guidelines on the ICS 208 Safety Message
- Keep informed
Follow-up Items
- TBD
Unified Command |
OEM- Bruce Harvey, THD- Candalerian Preston, GRHC- Patrick Peterson |
Executive & Policy Group |
Governor Lewis, Community Council and GRHC BOD |
Senior Advisers |
Lt Governor- Robert Stone, Community Mgr- Frank Pablo Sr, GRHC CEO- Dr Anthony Santiago, EMS Med Director- Dr. Ryan Southworth, Police Chief- Tim Chavez, Fire Chief- Kathy Garcia, EMS Chief- Kurt Rainbolt, DRS Chief- Ron Lopez, Elders Rep- Linda Andrews, Youth Council- Hunter Nish, GRIC IMT- Deputy Chief Kevin Knight & Cmdr Jairus Pierce |
Liaison Officers |
OCM- Kathyleen Curley, Enterprises- Manuel Johnson |
Public Information Officers |
CPAO- June Shorthair, GRHC- Veronica Vaughn |
Planning Section Chief |
EMS Deputy Chief Kevin Knight |
Logistics Section Chief |
Adam Sainz |
Finance Section Chief |
Beckilyn Gonzales |
Operations Section Chief |
(same as Unified Command) |
|
MIS- Chris Cabanillas, GRTI- Jim Myers |
|
A/Dep Chief Leon Manuel |
|
Adam Sainz |
|
GRHC- Div Chief Patrick Peterson, EMS- Div Chief Chris Riddle |
|
PD Cmdr Jeff Hunter, DRS Cmdr Travis Bradford |
|
CSD- Laurie Thomas, Recovery- David White, GRGE- Doug Simpson, Education- Isaac Salcido |
|
Kelly Vickrey |
. |
. |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Identify community alerting system platforms for informational and emergency messaging
- Facility the purchase, set-up and training of a virtual meeting platform
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
- Identify and update any department policy, processes and procedures that need addressing
- Maintain the Community's critical information system and network infrastructure
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #2 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #3 Public Works |
Mark Horn |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
- Identify and update any department policy, processes and procedures that need addressing
- Maintain the Community's critical public works infrastructure
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #3 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #4 Fire Protection |
A/Deputy Chief Leon Manuel |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
- Update: see operations directive below
- Identify and update any department policy, processes and procedures that need addressing
- Update: see operations directive below
- Maintain the Community's fire protection infrastructure
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #4 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
| GRFD COVID-19 Plan |
Operations Section Chief |
(same as Unified Command) |
ESF #5 EOC |
Adam Sainz |
Tasks/Assignments:
Special Instructions:
- Identify and purchase cloth masks for the community (work with THD and Dr Southworth)
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #5 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #8 Public Health & Medical Services (EMS) |
EMS- Div Chief Chris Riddle |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on GRHC directive
- Update: non-essential staff have been identified and are working remotely
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
- Update: see response plan below
- Identify and update any department policy, processes and procedures that need addressing
- Update: see response plan below
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #8 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
| ems_covid-19_plan_v4.0.pdf |
Operations Section Chief |
(same as Unified Command) |
ESF #8 Public Health & Medical Services (GRHC) |
GRHC- Div Chief Patrick Peterson (EMS) |
Tasks/Assignments:
Special Instructions:
- see the GRHC Incident Action Plan (IAP)
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- ICS 214 Forms will be assigned and filed based on GRHC guidelines
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #13 Law Enforcement |
Commander Jeff Hunter |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
- Update: see plan below
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- The Public Safety PSAP falls under ESF #13 (this is for ease of communication)
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #13 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
|
| ||||
| GRPD COVID-19 Plan v20_08-06 |
Operations Section Chief |
(same as Unified Command) |
ESF #13 Dept of Rehabilitation Services (DRS) |
TBD |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #13 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
| DRS COVID-19_update |
Operations Section Chief |
(same as Unified Command) |
ESF #14 Community Services |
Chris Mendoza |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form for ESF #14 as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
Operations Section Chief |
(same as Unified Command) |
ESF #14 Business & Economic Recovery |
TBD |
Tasks/Assignments:
Special Instructions:
Special Instructions:
Operations Section Chief |
(same as Unified Command) |
ESF #14 At Risk Facilities |
Kelly Vickrey |
Tasks/Assignments:
Special Instructions:
- Identify essential labor force based on Executive Order 5
- Develop facility processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and daily screening for residents
- Identify and update any department policy, processes and procedures that need addressing
Special Instructions:
- Maintain consistent, clear communication with the Task Force/IMT
- Ensure those that are working onsite are screened at the start of each work day
- Complete an ICS 214 Form as prescribed. See current instructions in the ICS 214 section.
- Track and document all financial impacts
A daily ICS 214 is due by 1100 hrs daily by all Command & General Staff, ESF Coordinators and Group Supervisors. This log will represent your activities of the previous 24 hours (0900-0900). Weekend activities can be combined into the Monday report. When completed email to Planning Section Chief Kevin Knight.
These reports are not optional for your ESFs and Sections
Report On:
These reports are not optional for your ESFs and Sections
Report On:
- Objectives
- Task/Assignments
- Meetings
- Successes
- Challenges
- Needs
- Example: Attended the morning Task Force Meeting (45 mins x 2 personnel)
- Example: Worked on developing our department’s employee screening process (1.5 hours)
| ICS 214 Activity Log |
| Communications Flow Chart |
| guidance_for_gric_depts_org_entities_08_07_2020.pdf |
To report a possible close contact exposure of COVID-19, please call the Tribal Health Department’s Disease Surveillance program at (520) 562-5117.
Please also follow the guidelines from CDC regarding cleaning and disinfecting after persons suspected/confirmed to have COVID-19.
If an employee reports he/she has a positive test result of COVID-19, please call the Tribal Health Department at (520) 562-5117 and guidance will be provided.
AZ DHS Guidance
Please also follow the guidelines from CDC regarding cleaning and disinfecting after persons suspected/confirmed to have COVID-19.
If an employee reports he/she has a positive test result of COVID-19, please call the Tribal Health Department at (520) 562-5117 and guidance will be provided.
AZ DHS Guidance
- Guidelines for Testing Asymptomatic EMS Personnel Exposed to COVID-19
- Recommendations after Receiving Test Results for First Responders
- Implementing Safety Practices for Critical Infrastructure Workers
- Risk Assessment & Public Health Management of Healthcare Personnel with Potential Exposure
- Criteria for return to work for Healthcare personnel with confirmed or suspected COVID-19
- Evaluating and Testing Healthcare Persons for COVID-19
| GRHC Resolution 813c First Responders Testing |
| GRHC EHS First Responder Testing_v20_04-22 |
Employees should wear appropriate PPE when conducting on-site work.
Due to the worldwide supply chain issues, N95 respirators (for those departments issued these) should be practicing reuse procedures. Your department should also have a procedure/policy on when an N95 respirator is used versus a surgical/procedure mask.
Crisis Capacity Strategy:
- Please see OSH video on proper use. For additional questions, please call (520) 562-6574.
- If your Department does not have the required PPE, please contact Office of Emergency Management for supply needs at OEM2@gric.nsn.us
- PPE should be disposed in a proper hazardous container. Please contact Facilities Maintenance for hazardous disposable information (520) 562-3585 ext. 3587 or (520) 610-1139.
Due to the worldwide supply chain issues, N95 respirators (for those departments issued these) should be practicing reuse procedures. Your department should also have a procedure/policy on when an N95 respirator is used versus a surgical/procedure mask.
Crisis Capacity Strategy:
|
N95 Respirator Examples
|
Procedure/Surgical Mask Example
|
|
| ||||
| Mask Usage Guidance_v1 |
Primary Department: Tribal Health
Support Department(s): GRHC- Public Health Nursing
Support Department(s): GRHC- Public Health Nursing
| Disease Surveillance Flowchart |
| THD Confirmed Case Process Updated_06_01_2020.pdf |
| Managing Symptoms at Home |
| Internal District Flow Process For COVID Patients_2020_rev._06.02.2020.pdf |
| Page 1-2 Handout Info and CSD Contact Info.pdf |
| Page 3-4 GRIC COVID Flyers.pdf |
| Page 5-6 How to Care for Someone at Home.pdf |
| Page 7-8 Tips for Elders and Their Caregivers.pdf |
| Page 9-10 Keeping Home Safe and Washing Your Hands.pdf |
| Page 11-14 Cleaning and Disinfecting Your Home_cdc.pdf |
-- DRAFT ONLY --
Lead Department: Gila River Health Care- Public Health Nursing
Support Departments:
- Tribal Health Dept
- Gila River Health Care- Public Health Nursing
- Gila River Health Care- TeleHealth
- Community Services Department
- Office of Emergency Management
- Management Information System
- Office of Community Manager
Purpose:
To provide care and support for those patients and households that have tested positive for COVID-19 during the period of isolation/quarantine.
| Community Support Initiative for Persons with COVID-19_v1 |
-- DRAFT ONLY --
Lead Department: Gila River Health Care- Public Health Nursing
Support Departments:
Plan Development Committee:
Purpose: Targeted volunteer quarantine housing will be offered to community members who are clinically stable, do not require hospital care, can self-monitor symptoms but cannot go home due to high risk social situations where all self-quarantine options have been exhausted.
Lead Department: Gila River Health Care- Public Health Nursing
Support Departments:
- Tribal Health Dept
- Gila River Health Care- TeleHealth
- Community Services Department
- Office of Emergency Management
- Medical Transportation
Plan Development Committee:
- Bruce Harvey
- Div Chief Patrick Peterson
- Deputy Chief Kevin Knight
- Dr Southworth
- Manuel Johnson
- Wayne Allison
- Candy Preston
- Joanne Brewer
- Steve Schoffstall
- Dean Fasciani
Purpose: Targeted volunteer quarantine housing will be offered to community members who are clinically stable, do not require hospital care, can self-monitor symptoms but cannot go home due to high risk social situations where all self-quarantine options have been exhausted.
| Alternative Housing For Quarantine Individuals_notes |
CDC Q&A for Funeral & Burial Services for American Indians and Alaska Natives. Click here.
| Second Amended Executive Order 1 |
See GRHC Mass Fatality Plan
-- DRAFT ONLY --
Lead Department: Community Services Department
Support Departments:
Lead Department: Community Services Department
Support Departments:
- District Service Centers
- Office of Emergency Management
- Police Department
| Example Food Distribution Plan |
Lead Department: Office of Community Manager
Support Departments:
Support Departments:
- Tribal Health Department/OSH
- EMS Department
- Office of Emergency Management
| Community Meeting Screening Plan_v1 |
| Employee Health Screening Questionnaire_08_05_2020 |
| Public Health Screening Questionnaire_08_07_2020 |
Lead Department: Community Elections
Support Departments:
Support Departments:
- District Service Centers/CSD
- Tribal Health Department
- Police Department
- EMS Department
- OSH
- Office of Community Manger
| GRIC Election Day Preparations_4_22_2020 |
Lead Department: Community Services Department (CSD)
Support Departments:
Support Departments:
- District Service Centers
- District Senior Centers
- Elder Services Programs
- Gila River Health Care- Public Health Nursing
- Tribal Health Department
- Police Department
- Fire Department
- EMS Department
- Housing Department
- Public Works Department
- Joint Information Center
- Office of Emergency Management
| Elder Color Code Sytem_v2 |
| eldercolorcode |
-- DRAFT ONLY --
Lead Department: Community Service Department
Support Departments:
Lead Department: Community Service Department
Support Departments:
- District Service Centers
- Office of Emergency Management
- Joint Information Center
| Cloth Face Mask Distribution_revised_04_27_20 |
| Cloth Mask Distribution Plan_5.21.2020 |
Community-Wide Testing Lead: Gila River Health Care
Support:
Department Testing Lead: Office of Community Manager
Support:
Community Enterprise Testing Lead: ESF #14 Business Recovery Coordinator
Support:
Support:
- Gila River EMS
- Tribal Health Department
- Joint Information Center
Department Testing Lead: Office of Community Manager
Support:
- OSH
- Tribal Health Department
- Joint Information Center
Community Enterprise Testing Lead: ESF #14 Business Recovery Coordinator
Support:
- Tribal Health Department
- WHPDA
| COVID-19 GRIC Employee Testing Plan_cp_edits2_final_5_21_2020 |
Lead: ESF 14 Business & Economic Recovery
Support:
Additional Resources:
Support:
- OCM Liaison
- Enterprise Liaison
- Joint Information Center
Additional Resources:
- Johns Hopkins Operational Toolkit for Businesses Considering Reopening or Expanding Operations in COVID-19. See more here
- Event Safety Alliance Reopening Guide. See more here
- White House: Opening up America Again. See more here
| Department, Business, Entity and Organization Recovery Guidance_v3.0.pdf |
| Department, Business, Entity and Organization Recovery Guidance_v3.0.docx |