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COVID-19 Pandemic
​Incident Action Plan (IAP)

Operational Period: Daily 0900hrs-0900hrs
​-- For Official Use Only --
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ICS 202 Objectives
This section is under redevelopment by the Planning Section and Unified Command
The Governor's COVID-19 Task Force and the Gila River Indian Community's Emergency Operations Center is tasked with the following directives;
  • Provide public health, health care and public safety related technical guidance to the Community’s Leadership, Departments, Organizations and Enterprises
  • Provide [add- education], information and messaging to the Community, [add- Departments, Organizations and Enterprises] through [remove- the development of a] the [add- Task Force's] Joint Information Center (JIC)
  • Provide logistical and resource assistance to the Community Services Department who is the lead department in identifying and providing for the community district needs

Incident Objectives 
  • Provide public health, health care [add- and public safety] technical guidance to the Community’s Leadership, Departments, Organizations and Enterprises
  • Streamline [add-education,] communication and messaging for information dissemination to the community [remove- members], [remove- community employees | add- departments], organizations and enterprises through [remove- the development of] an approved communications flowchart
  • Provide logistical and resource assistance to the Community Services Department who is the lead department in identifying and providing for the community district needs
    • Members in need should contact their District Service Centers
    • Urban members in need should contact their Urban Rep or a District Service Center
    • District Service Centers and Urban Reps will work with the Community Services Department (CSD)
    • Community department and entities in need will contact the Office of Emergency Management (OEM)
  • [Remove] Facilities that are open as an essential function are to develop restricted access plans and best practices operational plans [Update- Facilities are to develop best practices operational safety plans]
  • [Remove] Departments, businesses and entities are to develop and maintain processes & procedures to limit exposure to the community, health care workers, first responders and community/entity employees [Update- Departments, businesses and entities are to develop and maintain processes & procedures to limit exposure to the community and employees]
  • [Remove] GRIC, GRHC and Enterprise HR Department’s to identify policies and processes that need to be addressed through revisions, directives or orders
  • [Remove] Departments, businesses and entities to develop processes to track any financial impacts

Command Emphasis
  • All community-wide communication will be through the JIC with Incident Command and Executive approval
  • Follow the Communications Flow Chart
  • Remain focused on your assigned ICS 204 Assignments List
  • Emergency Support Function (ESF) coordinators to maintain contact with their groups and provide approved messaging, policy, protocols, etc
  • [New] Senior Advisors are to provide guidance and assistance to Unified Command in the areas of their responsibility

Situational Awareness
  • Task Force SitRep click here
  • Maintain physical distancing
  • [New] Wear a mask
  • Refrain from shaking hands and other close body contact
  • If you are sick, stay home
  • Follow the guidelines on the ICS 208 Safety Message 
  • Keep informed

Follow-up Items​
  • TBD
ICS 203 Organizational Assignments List
Unified Command
OEM- Bruce Harvey, THD- Candalerian Preston, GRHC- Patrick Peterson
Executive & Policy Group
Governor Lewis, Community Council and GRHC BOD
Senior Advisers
Lt Governor- Robert Stone, Community Mgr- Frank Pablo Sr, GRHC CEO- Dr Anthony Santiago, EMS Med Director- Dr. Ryan Southworth, Police Chief- Tim Chavez, Fire Chief- Kathy Garcia, EMS Chief- Kurt Rainbolt, DRS Chief- Ron Lopez, Elders Rep- Linda Andrews, Youth Council- Hunter Nish, GRIC IMT- Deputy Chief Kevin Knight & Cmdr Jairus Pierce
Liaison Officers
OCM- Kathyleen Curley, Enterprises- Manuel Johnson
Public Information Officers
CPAO- June Shorthair, GRHC- Veronica Vaughn
Planning Section Chief
EMS Deputy Chief Kevin Knight
Logistics Section Chief
Adam Sainz
Finance Section Chief
Beckilyn Gonzales
Operations Section Chief
(same as Unified Command)
  • ESF #2 Information Systems
MIS- Chris Cabanillas, GRTI- Jim Myers
  • ESF #4, Fire Protection
A/Dep Chief Leon Manuel
  • ESF #5, EOC
Adam Sainz
  • ESF #8, Public Health & Medical
GRHC- Div Chief Patrick Peterson, EMS- Div Chief Chris Riddle
  • ESF #13, Law Enforcement​
PD Cmdr Jeff Hunter, DRS Cmdr Travis Bradford
  • ESF #14, Community Services​
CSD- Laurie Thomas, Recovery- David White, GRGE- Doug Simpson, Education- Isaac Salcido 
  • At Risk Facilities Group​
Kelly Vickrey
.
.
ICS 204 Assignments - ESF #2 Information Systems
Tasks/Assignments:
  • Identify essential labor force based on Executive Order 9
  • Identify community alerting system platforms for informational and emergency messaging 
  • Facility the purchase, set-up and training of a virtual meeting platform
  • Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces 
  • Identify and update any department policy, processes and procedures that need addressing
  • Maintain the Community's critical information system and network infrastructure 

​Special Instructions:
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • Complete an ICS 214 Form for ESF #2 as prescribed. See current instructions in the ICS 214 section. 
  • Track and document all financial impacts
ICS 204 Assignments - ESF #3 Public Works
Operations Section Chief
(same as Unified Command)
ESF #3 Public Works 
Mark Horn
Tasks/Assignments:
  • Identify essential labor force based on Executive Order 9 
  • Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces 
  • Identify and update any department policy, processes and procedures that need addressing
  • Maintain the Community's critical public works infrastructure 

​Special Instructions:
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • Complete an ICS 214 Form for ESF #3 as prescribed. See current instructions in the ICS 214 section. 
  • Track and document all financial impacts
ICS 204 Assignments - ESF #4 Fire Protection
Operations Section Chief
(same as Unified Command)
ESF #4 Fire Protection
A/Deputy Chief Leon Manuel
Tasks/Assignments:
  • Identify essential labor force based on Executive Order 9 
  • Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
    • Update: see operations directive below 
  • Identify and update any department policy, processes and procedures that need addressing
    • Update: see operations directive below
  • Maintain the Community's fire protection infrastructure 

​Special Instructions:
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • Complete an ICS 214 Form for ESF #4 as prescribed. See current instructions in the ICS 214 section. 
  • Track and document all financial impacts
GRFD COVID-19 Plan
File Size: 641 kb
File Type: pdf
Download File

ICS 204 Assignments - ESF #5 Emergency Operations Center
Operations Section Chief
(same as Unified Command)
ESF #5 EOC
Adam Sainz
Tasks/Assignments:
  • Identify and purchase cloth masks for the community (work with THD and Dr Southworth)
  • Identify essential labor force based on Executive Order 9 
  • Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
  • Identify and update any department policy, processes and procedures that need addressing

​Special Instructions:
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • Complete an ICS 214 Form for ESF #5 as prescribed. See current instructions in the ICS 214 section. 
  • Track and document all financial impacts
ICS 204 Assignments - ESF #8 Public Health & Emergency Services
Operations Section Chief
(same as Unified Command)
ESF #8 Public Health & Medical Services (EMS)
EMS- Div Chief Chris Riddle
Tasks/Assignments:
  • Identify essential labor force based on GRHC directive
    • Update: non-essential staff have been identified and are working remotely 
  • Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
    • Update: see response plan below
  • Identify and update any department policy, processes and procedures that need addressing
    • Update: see response plan below

​Special Instructions:
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • Complete an ICS 214 Form for ESF #8 as prescribed. See current instructions in the ICS 214 section. 
  • Track and document all financial impacts
ems_covid-19_plan_v4.5.pdf
File Size: 1441 kb
File Type: pdf
Download File

Operations Section Chief
(same as Unified Command)
ESF #8 Public Health & Medical Services (GRHC)
GRHC- Div Chief Patrick Peterson (EMS)
Tasks/Assignments:
  • see the GRHC Incident Action Plan (IAP)

​Special Instructions:
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • ICS 214 Forms will be assigned and filed based on GRHC guidelines
  • Track and document all financial impacts
ICS 204 Assignments - ESF #13 Law Enforcement
Operations Section Chief
(same as Unified Command)
ESF #13 Law Enforcement
Commander Jeff Hunter
Tasks/Assignments:
  • Identify essential labor force based on Executive Order 9 
  • Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
    • Update: see plan below
  • Identify and update any department policy, processes and procedures that need addressing

​Special Instructions:
  • The Public Safety PSAP falls under ESF #13 (this is for ease of communication)
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • Complete an ICS 214 Form for ESF #13 as prescribed. See current instructions in the ICS 214 section. 
  • Track and document all financial impacts
PSAP Screening
File Size: 549 kb
File Type: pdf
Download File

PSAP COVID-19 Plan
File Size: 165 kb
File Type: pdf
Download File

GRPD COVID-19 Plan_v20_11-05.pdf
File Size: 822 kb
File Type: pdf
Download File

Operations Section Chief
(same as Unified Command)
ESF #13 Dept of Rehabilitation Services (DRS)
TBD
Tasks/Assignments:
  • Identify essential labor force based on Executive Order 9 
  • Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and response & staffing plans
  • Identify and update any department policy, processes and procedures that need addressing

​Special Instructions:
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • Complete an ICS 214 Form for ESF #13 as prescribed. See current instructions in the ICS 214 section. 
  • Track and document all financial impacts
DRS COVID-19_update
File Size: 96 kb
File Type: pdf
Download File

ICS 204 Assignments - ESF #14 Community Services & Recovery
Operations Section Chief
(same as Unified Command)
ESF #14 Community Services
Chris Mendoza
Tasks/Assignments:
  • Identify essential labor force based on Executive Order 9 
  • Develop department processes & procedures to ensure physical distancing practices, regular hand hygiene and regular cleaning of high touch surfaces
  • Identify and update any department policy, processes and procedures that need addressing

​Special Instructions:
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • Complete an ICS 214 Form for ESF #14 as prescribed. See current instructions in the ICS 214 section. 
  • Track and document all financial impacts
Operations Section Chief
(same as Unified Command)
ESF #14 Business & Economic Recovery
TBD
Tasks/Assignments:

​Special Instructions:
ICS 204 Assignments - At Risk Facilities
Operations Section Chief
(same as Unified Command)
ESF #14 At Risk Facilities
Kelly Vickrey
Tasks/Assignments:
  • Identify essential labor force based on Executive Order 9 
  • Develop facility processes & procedures to ensure physical distancing practices, regular hand hygiene, regular cleaning of high touch surfaces and daily screening for residents
  • Identify and update any department policy, processes and procedures that need addressing

​Special Instructions:
  • Maintain consistent, clear communication with the Task Force/IMT
  • Ensure those that are working onsite are screened at the start of each work day
  • Complete an ICS 214 Form as prescribed. See current instructions in the ICS 214 section. 
  • Track and document all financial impacts
ICS 207 Org Chart
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ICS 208 Safety Message
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ICS 214 Activity Log
A daily ICS 214 is due by 1100 hrs daily by all Command & General Staff, ESF Coordinators and Group Supervisors. This log will represent your activities of the previous 24 hours (0900-0900). Weekend activities can be combined into the Monday report. When completed email to Planning Section Chief Kevin Knight.

These reports are not optional for your ESFs and Sections

Report On:
  • Objectives
  • Task/Assignments
  • Meetings
  • Successes
  • Challenges
  • Needs
  • Example: Attended the morning Task Force Meeting (45 mins x 2 personnel)
  • Example: Worked on developing our department’s employee screening process (1.5 hours)
ICS 214 Activity Log
File Size: 137 kb
File Type: pdf
Download File

Communications Flow Chart
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Communications Flow Chart
File Size: 677 kb
File Type: pdf
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Employee Screening & Sick Employee Guidance
guidance_for_gric_depts_org_entities_08_07_2020.pdf
File Size: 1924 kb
File Type: pdf
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Health Care/First Responder Worker Exposure Guidance
To report a possible close contact exposure of COVID-19, please call the Tribal Health Department’s Disease Surveillance program at (520) 562-5117.

Please also follow the guidelines from CDC regarding cleaning and disinfecting after persons suspected/confirmed to have COVID-19.

If an employee reports he/she has a positive test result of COVID-19, please call the Tribal Health Department at (520) 562-5117 and guidance will be provided.

AZ DHS Guidance
  • Guidelines for Testing Asymptomatic EMS Personnel Exposed to COVID-19
  • Recommendations after Receiving Test Results for First Responders​
CDC Guidance
  • Implementing Safety Practices for Critical Infrastructure Workers
  • Risk Assessment & Public Health Management of Healthcare Personnel with Potential Exposure
  • Criteria for return to work for Healthcare personnel with confirmed or suspected COVID-19
  • Evaluating and Testing Healthcare Persons for COVID-19​​
GRHC Resolution 813c First Responders Testing
File Size: 86 kb
File Type: pdf
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GRHC EHS First Responder Testing_v20_04-22
File Size: 174 kb
File Type: pdf
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PPE Optimization Guidance
Employees should wear appropriate PPE when conducting on-site work.

  • Please see OSH video on proper use. For additional questions, please call (520) 562-6574.
  • If your Department does not have the required PPE, please contact Office of Emergency Management for supply needs at OEM2@gric.nsn.us
  • PPE should be disposed in a proper hazardous container. Please contact Facilities Maintenance for hazardous disposable information (520) 562-3585 ext. 3587 or (520) 610-1139.

Due to the worldwide supply chain issues, N95 respirators (for those departments issued these) should be practicing reuse procedures. Your department should also have a procedure/policy on when an N95 respirator is used versus a surgical/procedure mask. 

Crisis Capacity Strategy:
  • ​CDC PPE Optimization Guidance​
  • ​​CDC & NIOSH Guidance on Extended Use and Limited Reuse of N95 Respirators
  • CDC Guidance on Decontamination and Reuse of Filtering Facepiece Respirators
N95 Respirator Examples
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Procedure/Surgical Mask Example
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N95 Reuse Flyer
File Size: 602 kb
File Type: pdf
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FEMA Best Practices PPE Preservation
File Size: 159 kb
File Type: pdf
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Mask Usage Guidance_v1
File Size: 240 kb
File Type: pdf
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Tribal Health Case Follow-Up Plan
Primary Department: Tribal Health
Support Department(s): ​GRHC- Public Health Nursing
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Disease Surveillance Flowchart
File Size: 337 kb
File Type: pdf
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THD Confirmed Case Process Updated_06_01_2020.pdf
File Size: 2207 kb
File Type: pdf
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Managing Symptoms at Home
File Size: 158 kb
File Type: pdf
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Internal District Flow Process For COVID Patients_2020_rev._06.02.2020.pdf
File Size: 294 kb
File Type: pdf
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Page 1-2 Handout Info and CSD Contact Info.pdf
File Size: 169 kb
File Type: pdf
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Page 3-4 GRIC COVID Flyers.pdf
File Size: 5992 kb
File Type: pdf
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Page 5-6 How to Care for Someone at Home.pdf
File Size: 385 kb
File Type: pdf
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Page 7-8 Tips for Elders and Their Caregivers.pdf
File Size: 368 kb
File Type: pdf
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Page 9-10 Keeping Home Safe and Washing Your Hands.pdf
File Size: 858 kb
File Type: pdf
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Page 11-14 Cleaning and Disinfecting Your Home_cdc.pdf
File Size: 1682 kb
File Type: pdf
Download File

Community Support Initiative for Persons w/COVID-19

-- DRAFT ONLY --

Lead Department: Gila River Health Care- Public Health Nursing
Support Departments:
  • Tribal Health Dept
  • Gila River Health Care- Public Health Nursing
  • Gila River Health Care- TeleHealth 
  • Community Services Department
  • Office of Emergency Management
  • Management Information System
  • Office of Community Manager

Purpose:

To provide care and support for those patients and households that have tested positive for COVID-19 during the period of isolation/quarantine. 
Community Support Initiative for Persons with COVID-19_v1
File Size: 196 kb
File Type: pdf
Download File

Alternative Housing for Quarantine Individuals
-- DRAFT ONLY --

Lead Department: Gila River Health Care- Public Health Nursing
Support Departments:
  • Tribal Health Dept
  • Gila River Health Care- TeleHealth 
  • Community Services Department
  • Office of Emergency Management
  • Medical Transportation

Plan Development Committee:
  • Bruce Harvey
  • Div Chief Patrick Peterson
  • Deputy Chief Kevin Knight
  • Dr Southworth
  • Manuel Johnson
  • Wayne Allison
  • Candy Preston
  • Joanne Brewer
  • Steve Schoffstall
  • Dean Fasciani

Purpose: Targeted volunteer quarantine housing will be offered to community members who are clinically stable, do not require hospital care, can self-monitor symptoms but cannot go home due to high risk social situations where all self-quarantine options have been exhausted.
Alternative Housing For Quarantine Individuals_notes
File Size: 105 kb
File Type: docx
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Burial Guidance For Families
CDC Q&A for Funeral & Burial Services for American Indians and Alaska Natives. Click here.
Second Amended Executive Order 1
File Size: 871 kb
File Type: pdf
Download File

Mass Fatality Plan
See GRHC Mass Fatality Plan
Community Food Distribution Plan
-- DRAFT ONLY --
​

Lead Department: Community Services Department
Support Departments:
  • District Service Centers 
  • Office of Emergency Management
  • Police Department
Purpose: To provide a safe, efficient community food distribution
Example Food Distribution Plan
File Size: 2535 kb
File Type: pdf
Download File

Community Meeting Screening Plan
Lead Department: Office of Community Manager
Support Departments:
  • Tribal Health Department/OSH
  • EMS Department
  • ​Office of Emergency Management
Purpose: To ensure all attendees of any community meeting receive a screening prior to entry. Any person found unfit to enter will not be allowed entrance and will receive further instruction on self-monitoring and isolation.

Community Meeting Screening Plan_v1
File Size: 341 kb
File Type: pdf
Download File

Employee Health Screening Questionnaire_08_05_2020
File Size: 540 kb
File Type: pdf
Download File

Public Health Screening Questionnaire_08_07_2020
File Size: 315 kb
File Type: pdf
Download File

Community Safe Elections Plan
Lead Department: Community Elections
Support Departments:
  • District Service Centers/CSD
  • Tribal Health Department
  • Police Department
  • EMS Department
  • OSH
  • ​Office of Community Manger
Purpose: To provide a safe, secure environment for community elections.
GRIC Election Day Preparations_4_22_2020
File Size: 86 kb
File Type: pdf
Download File

Elder Color Code System
Lead Department: Community Services Department (CSD) 
Support Departments:
  • District Service Centers 
  • District Senior Centers
  • Elder Services Programs
  • Gila River Health Care- Public Health Nursing
  • Tribal Health Department
  • Police Department
  • Fire Department
  • EMS Department
  • Housing Department
  • ​Public Works Department​
  • Joint Information Center
  • Office of Emergency Management
Purpose: To provide an additional communication tool for Elder and Disabled residents to assist with essential needs during the COVID-19 Pandemic

Elder Color Code Sytem_v2
File Size: 230 kb
File Type: pdf
Download File

eldercolorcode
File Size: 268 kb
File Type: pdf
Download File

Community Cloth Mask Distribution Plan
​-- DRAFT ONLY --

Lead Department: Community Service Department
Support Departments:
  • District Service Centers
  • ​Office of Emergency Management
  • ​Joint Information Center
Purpose: To provide cloth masks to the community
Cloth Face Mask Distribution_revised_04_27_20
File Size: 768 kb
File Type: pdf
Download File

Cloth Mask Distribution Plan_5.21.2020
File Size: 467 kb
File Type: pdf
Download File

Surveillance/Targeted Testing Plans
Community-Wide Testing Lead: Gila River Health Care
Support:
  • Gila River EMS
  • Tribal Health Department​
  • ​Joint Information Center
Purpose: To provide COVID-19 testing to all residents within the boundary of the Community on a two week cycle. See GRHC IAP for plan specifics. Testing to start 05/19/2020.

Department Testing Lead: Office of Community Manager
Support:
  • OSH
  • Tribal Health Department​
  • ​Joint Information Center
Purpose: To provide COVID-19 testing to all elected and appointed officials and governmental employees on a two week cycle. Testing to start 05/11/2020. Downloadable plan below.

Community Enterprise Testing Lead: ESF #14 Business Recovery Coordinator
Support:
  • Tribal Health Department​​
  • WHPDA
Purpose: To provide COVID-19 testing to essential enterprise employees on a two week cycle. Testing to start TBD.
COVID-19 GRIC Employee Testing Plan_cp_edits2_final_5_21_2020
File Size: 157 kb
File Type: pdf
Download File

Department, Business, Entity & Organization Recovery Guidance
​Lead: ESF 14 Business & Economic Recovery
Support:
  • OCM Liaison
  • ​Enterprise Liaison
  • ​Joint Information Center
Purpose: To provide technical guidance to departments, businesses, entities and organizations with reopening and/or recovery guidance. 

Additional Resources: 
  • Johns Hopkins Operational Toolkit for Businesses Considering Reopening or Expanding Operations in COVID-19. See more here
  • Event Safety Alliance Reopening Guide. See more here
  • ​White House: Opening up America Again. See more here
Department, Business, Entity and Organization Recovery Guidance_v3.0.pdf
File Size: 468 kb
File Type: pdf
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Department, Business, Entity and Organization Recovery Guidance_v3.0.docx
File Size: 320 kb
File Type: docx
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Situation Room

GRIC IAP

GRHC IAP

Copyright 2020-2022, Gila River Indian Community
​The information on this site is For Official Use Only (FOUO)
Intended for public health use only -- please be responsible in the distribution of this information.
Site designed, developed and maintained by Task Force Planning Section Chief Kevin Knight.