Indoor Mass Vaccine POD
Incident Action Plan (IAP)
version: 1
April 26, 2021
POD Operational Period: 1200hrs-2000hrs
-- For Official Use Only (FOUO) --
Public Release & Use Is Not Authorized
POD Operational Period: 1200hrs-2000hrs
-- For Official Use Only (FOUO) --
Public Release & Use Is Not Authorized
Event Objectives
Command Emphasis
General Situational Awareness
Approved by Unified Commanders Bruce Harvey, Candalerian Preston and Patrick Peterson on 04/26/21
- Provide a safe COVID-19 Vaccine Walk-In POD event through effective, efficient processes
- Administer up to 800 Pfizer COVID-19 vaccines to the following cohort;
- All tribal enrolled members (16 years and older) of the GRIC and Ak-Chin Communities and residents of their household. This includes GRIC and Ak-Chin tribal enrolled urban members and residents of their household.
- Integrate with Rawhide/WHPDA for site use, site design, safe traffic flows and staffing
- Provide for all the necessary equipment, supplies and/or additional resources needed for the event
- Provide effective communications and messaging in all available forms for the cohorts identified
- Provide safe administration and monitoring of vaccines
- Provide for the safety and security of the event through high visibility personnel posting
- Develop and distribute emergency protocols appropriate for the event
- Maintain effective, integrated communications through a detailed communications plan
- Develop and implement financial tracking processes
Command Emphasis
- 1100 hrs: All Staff to arrive Check-In/Credential/Health Screening process.
- 1115 hrs: Event Blessing
- 1120 hrs: Ops/Safety Briefings (location TBD)
- 1135 hrs: Group/Unit Briefings (at stations)
- 1150 hrs: On Post
- 1200 hrs: Event Start
- 1500 hrs: Meal & Command & General Staff Meeting (Group Supervisors & above)
- 1800 hrs: Command & General Staff Meeting (Pharmacy Unit, Group Supervisors & above)
- 2000 hrs: Event access closed
- 2100 hrs: Event clear (dependent on people in the que)
- All personnel arriving to the footprint must report through Check-In and Credentialing process. All personnel must Check-Out at the end of their shift
- Maintain effective communications with your group supervisor and/or unit leader
- Rotate staff for regular respite, nourishment and hydration
- Know and understand the Emergency Protocols
- In an escalating incident, utilize NIMS guidelines
- Command Post (CP) will be located at the Rawhide Conference Room
- All staff onsite will be working under their home department's payroll, infectious control, injury and human resources practices for the duration of the event.
General Situational Awareness
- Maintain nourishment and hydration
- Maintain situational awareness and report and follow-up on all suspicious activity
- Be alert and aware at all times
- Remember the 3 W’s- Wear an approved Mask, Wash your hands often, Watch your physical distancing
- Wear appropriate and approved PPE for your assignment
- Maintain all safety precautions in and around traffic flow
- Any personnel in or near traffic flow must wear a high visibility traffic vest
Approved by Unified Commanders Bruce Harvey, Candalerian Preston and Patrick Peterson on 04/26/21
Meals, snacks and hydration will be provided for the staff. Location will be at the north end of the event center.
Snacks: coffee, orange juice, water, pastries, granola bars, fruit
Meal: 2:00pm-4:00pm
Group Supervisors/Unit Leaders will provide a 30 minute lunch break for all staff for rest and nourishment.
Recommended Break Times:
Snacks: coffee, orange juice, water, pastries, granola bars, fruit
Meal: 2:00pm-4:00pm
Group Supervisors/Unit Leaders will provide a 30 minute lunch break for all staff for rest and nourishment.
Recommended Break Times:
Time |
Group |
Stations |
2:00pm |
1 |
1-3 |
2:30pm |
2 |
1-3 |
3:00pm |
3 |
1-4 |
3.00pm |
Command & Gen Satff |
n/a |
Developed and approved by Logistics Section Chief Adam Sainz on 04/22/21 @ 1200
Unified Command |
OEM- Bruce Harvey, THD- Candalerian Preston, GRHC- Patrick Peterson |
Executive & Policy Group |
Executive Office, Community Council and GRHC BOD |
Senior Advisers |
Community Mgr- Suzanne Jones, GRHC CEO- Dr. Anthony Santiago, EMS Med Director- Dr. Ryan Southworth |
Liaison Officers |
. |
Safety Officer |
Lloyd Gray |
Public Information Officers |
CPAO- Roberto Jackson, GRHC- Veronica Vaughn |
Planning Section Chief |
Kevin Knight |
|
Angela Downs |
Logistics Section Chief |
Adam Sainz |
|
Mario Torres |
Finance Section Chief |
GRIC- Martha Notah, GRHC- Judith Roth |
|
Beckilyn Gonzales |
Operations Section Chief |
Jairus Pierce |
|
Steve Schoffstall |
Intel Section Chief |
Jose Garcia |
|
Joseph Boland |
Operations Section Chief |
Jairus Pierce |
Group Supervisor |
Armando Lucio |
Radio Channel |
INOP 14- Operations |
Transportation Group
Tasks/Assignments
Special Instructions:
Approved by Operations Section Chief Jairus Pierce on 04/26/2021
Tasks/Assignments
- Provide vehicles and drivers for the transportation of members to the event
- Ensure the safe transportation to and from the event
- Ensure the safe movement of vehicles through the designed traffic flow plan
Special Instructions:
- Utilizing an ICS 213 form submit supply requests through Logistics Section
- Provide exceptional visitor/customer care and assistance
- All personnel assigned to the Group must wear at minimum a cloth mask with preference to a surgical or N95 type mask
- All personnel working around the traffic flow must be wearing high viz traffic vests
- Maintain communications with your Unit Leader/Group Supervisor
- Staff breaks and respite will be managed through their Unit Leader/Group Supervisor
- Know your work area and emergency egress options
- Report all injuries to your direct supervisor immediately. Follow your employers protocols for mitigation.
- Further posting and assignment will be given during the Operations Briefings
Approved by Operations Section Chief Jairus Pierce on 04/26/2021
Operations Section Chief |
Jairus Pierce |
Group Supervisor |
Robin Henry |
Radio Channel |
INOP 14- Operations |
Station 1 | Consent Unit Leader: Michelle Kopec
Station 2 | Registration & Orders Unit Leader: Robin Henry
Pharmacy Unit Leader (station 3): Meena Bhargava
Station 3 | Vaccinations Unit Leader: Robin Henry
Station 4 | Medical Unit Leader: Kevin Knight
Special Instructions:
Approved by Operations Section Chief Jairus Pierce on 04/26/2021
- 2 Lines
- (02) Greeters/Screeners
- (03) Flow Facilitators
- Greet potential recipients
- Confirm cohort eligibility
- Provide the Instructional Flyer
Station 2 | Registration & Orders Unit Leader: Robin Henry
- 3 Lines
- (03) Registration Techs
- (03) RN's
- Confirm and complete pre-registration or complete new registration
- Confirm medical eligibility of vaccine
- Provide vaccine orders
- Participant will be identified with a Red or Green identifier based on recipient risk factors. Red will require a minimum of 30 minutes of post-vaccine monitoring. Green will require a minimum of 15 minutes of post-vaccine monitoring.
Pharmacy Unit Leader (station 3): Meena Bhargava
- (01) GRHC Pharmacist
- (01) GRHC Pharmacy Tech
- Provide oversight of the 800 Pfizer vaccines
- Work with the Logistics Section on securing and storing the vaccines
- Ensure proper vaccine temperature is maintained throughout the event, securing and labeling any non-compliant vaccines away from the compliant vaccines
- Take immediate steps to correct temperature deviation that threaten vaccine effectiveness
- Detailed Pharmacy Plan
- VanishPoint Syringe Protocol
Station 3 | Vaccinations Unit Leader: Robin Henry
- 3 Lines
- (03) Vaccinators
- (03) NextGen Documenters
- Confirm vaccine orders
- Ensure the "7 Rights" of vaccine administration. Right patient, right time, right vaccine (and diluent), right dosage, right route, needle & technique, right injection site, right documentation
- Safely administer vaccine
- VanishPoint Syringe Protocol
- Utilizing proper and safe techniques, dispose of used needles in an approved Biohazard container
- Mark the vaccine administration time on the Red or Green participant identifier
- Waite a minimum of 60 seconds before releasing recipient to Station 4
- For any adverse vaccine reaction request for the Medical Unit
Station 4 | Medical Unit Leader: Kevin Knight
- (02) EMT/Paramedics
- (01) Behavioral Health Professional
- Participants will be divided and sat by the Red and Green identifiers. Monitor for sign and symptoms of vaccine reaction or other medical and/or psychological conditions (Green= minimum of 15 min / Red= minimum of 30 minutes and more frequent observation)
- Provide for the acute medical & psychological care, documentation and ambulance transportation of all those on the footprint
- All acute medical conditions must be fully documented on an ePCR per Base Hospital Guidelines
- Notify Operations of any emergent medical care rendered
- If no conditions present then the participant will be released for exiting the venue
Special Instructions:
- Utilizing an ICS 213 form submit supply requests through Logistics Section
- Provide exceptional visitor/customer care and assistance
- All personnel assigned to the Group must wear a respirator type mask (i.e., N95) with a procedure mask covering
- Medical gloves must be changed between each patient and/or vehicle encounter
- All personnel working around the traffic flow must be wearing high viz traffic vests
- Maintain communications with your Unit Leader/Group Supervisor
- Staff breaks and respite will be managed through the Unit Leader
- Follow all of your primary employers Infection Control measures and practices
- Report all injuries to your direct supervisor immediately. Follow your employers protocols for mitigation
- Know your work area and emergency egress options
- Further posting and assignment will be given during the Operations Briefings
Approved by Operations Section Chief Jairus Pierce on 04/26/2021
Operations Section Chief |
Jairus Pierce |
Group Supervisor |
Joaquin Manuel |
Radio Channel |
INOP 14- Operations |
Police Unit Leader: Lt. Joaquin Manuel
Security Leader: Mikael Lumpkin
Special Instructions:
Approved by Operations Section Chief Jairus Pierce on 04/26/2021
- (1) Police Officers Assigned
- Assist with any traffic needs
- Provide police functions
Security Leader: Mikael Lumpkin
- (02-04) Schimmel Security Staff
- Provide high visibility security of the site, equipment and supplies
- Assist with patron access needs from parking lot to event center
- Assist with any traffic needs
- Assist patrons with the throughput of the event
Special Instructions:
- Utilizing an ICS 213 form submit supply requests through Logistics Section
- Provide exceptional visitor/customer care and assistance
- All personnel assigned to the Group must wear at minimum a cloth mask with preference to a surgical or N95 type mask
- All personnel working around the traffic flow must be wearing high viz traffic vests
- Maintain communications with your Unit Leader/Group Supervisor
- Staff breaks and respite will be managed through their Unit Leader
- Report all injuries to your direct supervisor immediately. Follow your employers protocols for mitigation.
- Know your work area and emergency egress options
- Further posting and assignment will be given during the Operations Briefings
Approved by Operations Section Chief Jairus Pierce on 04/26/2021
(for mobile devices consider turning your device to landscape)
Dial Position |
Assignment |
Purpose |
INOP 14 |
Operations |
Operations Section |
INOP 15 |
Logistics |
Logistics Section |
OEM |
Media |
PIO |
(for mobile devices consider turning your device to landscape)
| ics_207_org_chart_v6.0.pdf |
1. Survey area for hazards; identify all available hazards and either:
2. Ensure that ALL Personnel working the event wear the proper PPE (based on assignments and home agency policy) and Follow Physical Distancing as much as possible following CDC and GRHC/GRIC COVID-19 GUIDLINES. PPE may include:
3. Ensure Traffic Patterns, Staff Directing Vehicles or Patients wear proper Traffic PPE and Sign Controls are in place and too identified and prevent Vehicle and Pedestrian accidents by establishing a pattern flow that involves:
4. Ensure staff have proper protections against heat/heat-related injury and illness, dust, dehydration
and all other identified hazards. Be prepared for inclement weather
5. Ensure that staff have access to portable hand washing and sanitizing stations
6. Ensure that staff have access to bathroom facilities and proper work/rest ratios as needed
7. Ensure the collection of Regulated Medical Waste, including contaminated sharps and Bio-waste is properly managed at the site. If Exposed by Biohazards or Accidental Needle stick occurs. Follow Your Organization Exposure Plan. Ensure compliance with Hazardous Waste Management, Disposal and Transportation Standards (40 CFR 263)
8. A robust communications system that would allow for the creation of talk groups and immediate response to all emergencies (safety/emergency communications)
9. ALL STAFF and PERSONNEL working the Event maintain safety by Situational Awareness; see something/say something
10. Prevention of Slips/Trips/Falls, Be aware of possible rain puddles
11. Be aware of Electrical cords on the ground at stations; high voltage (generators) and low voltage (WOW/COW, fans and cooling system equipment, etc.)
12. Ensure ALL PERSONNEL abide by Transportation Safety (49 CFR 84 and 391) and use caution when travailing by
Carts, UTV's and Staff Vehicles
Approved by Safety Officer Lloyd Gray on 04/23/21
- Eliminated/ Mitigate physical hazards through planning and projects
- Utilization of barriers, hazard controls and machinery and equipment to manage hazards and reduce risk
2. Ensure that ALL Personnel working the event wear the proper PPE (based on assignments and home agency policy) and Follow Physical Distancing as much as possible following CDC and GRHC/GRIC COVID-19 GUIDLINES. PPE may include:
- Approved respirator type mask or other face mask
- Goggles and face shields
- Gowns/Gloves
- Shoe covers or booties
3. Ensure Traffic Patterns, Staff Directing Vehicles or Patients wear proper Traffic PPE and Sign Controls are in place and too identified and prevent Vehicle and Pedestrian accidents by establishing a pattern flow that involves:
- Verification of appointment and/or status to be vaccinated (Station # 1)
- Vaccination Registration (Station# 2)
- Vaccination Site (Station # 3)
- Vaccination waiting/side effect monitoring (Station # 4)
4. Ensure staff have proper protections against heat/heat-related injury and illness, dust, dehydration
and all other identified hazards. Be prepared for inclement weather
5. Ensure that staff have access to portable hand washing and sanitizing stations
6. Ensure that staff have access to bathroom facilities and proper work/rest ratios as needed
7. Ensure the collection of Regulated Medical Waste, including contaminated sharps and Bio-waste is properly managed at the site. If Exposed by Biohazards or Accidental Needle stick occurs. Follow Your Organization Exposure Plan. Ensure compliance with Hazardous Waste Management, Disposal and Transportation Standards (40 CFR 263)
8. A robust communications system that would allow for the creation of talk groups and immediate response to all emergencies (safety/emergency communications)
9. ALL STAFF and PERSONNEL working the Event maintain safety by Situational Awareness; see something/say something
10. Prevention of Slips/Trips/Falls, Be aware of possible rain puddles
11. Be aware of Electrical cords on the ground at stations; high voltage (generators) and low voltage (WOW/COW, fans and cooling system equipment, etc.)
12. Ensure ALL PERSONNEL abide by Transportation Safety (49 CFR 84 and 391) and use caution when travailing by
Carts, UTV's and Staff Vehicles
Approved by Safety Officer Lloyd Gray on 04/23/21
These protocols are written so that there is clear direction on what your responsibility is for the first few moments of an emergency and prior to further instruction and coordination from Unified Command.
Active Shooter / Hostile Event (ASHE) | immediate response
[We do not publish these emergency protocol tactics with the general distribution of this plan for security purposes]
[This protocol will be briefed with the appropriate staff during their scheduled briefings]
Suspicious Package/Unattended Suspicious Vehicle | immediate response
[We do not publish these emergency protocol tactics with the general distribution of this plan for security purposes]
[This protocol will be briefed with the appropriate staff during their scheduled briefings]
Phone, Text, Media or Other Threat | response will be activated by Unified Command
[We do not publish these emergency protocol tactics with the general distribution of this plan for security purposes]
[This protocol will be briefed with the appropriate staff during their scheduled briefings]
Radio Communications OOS (hostile event or equip failure) | immediate response
[We do not publish these emergency protocol tactics with the general distribution of this plan for security purposes]
[This protocol will be briefed with the appropriate staff during their scheduled briefings]
Non-Authorized Drone Activity | response will be activated by Operations & Unified Command
Isolated Fight | immediate response
Isolated Fire | immediate response
Large Scale Fire | immediate response
Explosion | immediate response
Chemical, Biological, Radiological, Nuclear (CBRN) | immediate response
Mass Casualty Incident | immediate response
Excessive Heat | response will be activated by Operations & Unified Command
Excessive Wind | response will be activated by Operations & Unified Command
Rain w/Flooding | response will be activated by Site Ops & Event Command
Lightening | response will be activated by Site Ops & Event Command
During any emergency, the utilization of the radio system should be considered for the following;
Emergencies can be dynamic, ensure you are remaining in contact with your direct supervisor for changing situations and responses. Always remain vigilant and aware of possible secondary and tertiary events. Your safety and the safety of the patrons is paramount.
Active Shooter / Hostile Event (ASHE) | immediate response
[We do not publish these emergency protocol tactics with the general distribution of this plan for security purposes]
[This protocol will be briefed with the appropriate staff during their scheduled briefings]
Suspicious Package/Unattended Suspicious Vehicle | immediate response
[We do not publish these emergency protocol tactics with the general distribution of this plan for security purposes]
[This protocol will be briefed with the appropriate staff during their scheduled briefings]
Phone, Text, Media or Other Threat | response will be activated by Unified Command
[We do not publish these emergency protocol tactics with the general distribution of this plan for security purposes]
[This protocol will be briefed with the appropriate staff during their scheduled briefings]
Radio Communications OOS (hostile event or equip failure) | immediate response
[We do not publish these emergency protocol tactics with the general distribution of this plan for security purposes]
[This protocol will be briefed with the appropriate staff during their scheduled briefings]
Non-Authorized Drone Activity | response will be activated by Operations & Unified Command
- (All) Identify and communicate the suspicious activity
- (Security/LE) Search for and identify operator(s)
- (Security/LE) Determine if any threats exist and mitigate the threats
Isolated Fight | immediate response
- (Security) De-escalate as appropriate, contain the event and create a safe perimeter
- (LE) Contain and mitigate the threat
- Should the incident grow in size consider utilizing the ASHE protocol
Isolated Fire | immediate response
- (Security) Create a safe perimeter
- (All) If trained utilize an appropriate type fire extinguisher and proper technique to contain and extinguish
- (Fire) Contain and mitigate the immediate threat
- (Fire/LE) Investigate the origins and the safety of the area involved
Large Scale Fire | immediate response
- (All) Assist with safe patron egress
- (LE/Security) Create a safe perimeter
- (Fire) Contain and mitigate the immediate threat
- (Fire/LE) Investigate the origins and the safety of the area involved
- (LE/Security) Attempt to keep emergency ingress routes open (see maps)
Explosion | immediate response
- (All) Assist with safe patron egress
- (LE/Security) Create a safe perimeter
- (Fire/LE) Contain and mitigate any immediate threats
- (Medical) Initiate Mass Casualty Incident (MCI) protocols
- (Fire/LE/Med) Identify & communicate hazard zones (Hot | Warm | Cold)
- (Dispatch) Advise area hospitals to prepare for arriving patients
- (Fire/LE) Investigate the origins and the safety of the area involved
- (All) Consider utilizing the ASHE protocol if the event appears hostile in nature
- (LE/Security) Attempt to keep emergency ingress routes open (see maps)
Chemical, Biological, Radiological, Nuclear (CBRN) | immediate response
- (Security) Create a safe perimeter as necessary and appropriate
- (Fire/LE/Med) Identify and communicate hazard zones (Hot | Warm | Cold)
- (Fire/LE) Contain and mitigate any immediate threats
- (Medical) Initiate Mass Casualty Incident (MCI) protocols, contain and isolate those infected
- (Hazmat) Contain and mitigate the hazards
- (All) Consider utilizing the ASHE protocol if the event appears hostile in nature
- (Dispatch) Advise area hospitals to prepare for arriving patients
- (LE/Security) Attempt to keep emergency ingress routes open (see maps)
Mass Casualty Incident | immediate response
- (Medical) Initiate Mass Casualty Incident (MCI) protocols
- (Fire/LE/Med) Identify hazard zones (Hot | Warm | Cold)
- (Dispatch) Advise area hospitals to prepare for arriving patients
Excessive Heat | response will be activated by Operations & Unified Command
- (Medical) Initiate Mass Casualty Incident (MCI) protocols as needed
- (Venue) Secure water and ice reserves for the medical area
- (Security) Assist with patron egress as necessary
Excessive Wind | response will be activated by Operations & Unified Command
- (Fire) Ensure Life Safety code is enforced
- (All) Assist with patron safe sheltering or egress as applicable
- (All) Identify and mitigate any hazards
Rain w/Flooding | response will be activated by Site Ops & Event Command
- (Fire) Ensure Life Safety code is enforced
- (All) Assist with patron safe sheltering or egress as applicable
- (All) Identify and mitigate any hazards
Lightening | response will be activated by Site Ops & Event Command
- (Fire) Ensure Life Safety code is enforced
- (All) Maintain safe distances from metal equipment/structures
- (All) Assist with patron and staff safe sheltering or egress as applicable
During any emergency, the utilization of the radio system should be considered for the following;
- General safety announcements
- Identify and announce safe exit routes
- Sheltering in place vs exiting the site
Emergencies can be dynamic, ensure you are remaining in contact with your direct supervisor for changing situations and responses. Always remain vigilant and aware of possible secondary and tertiary events. Your safety and the safety of the patrons is paramount.
All Command & General Staff, Group Supervisors and Unit Leaders will be required to complete an ICS 214. This log will represent your activities and serve as a report for this event. When completed email to Planning Section Chief Kevin Knight.
Report On:
All personnel will be required to complete an After Action Report.
Report On:
- Objectives
- Task/Assignments
- Activities
All personnel will be required to complete an After Action Report.
| After Action Report |
| ICS 214 Activity Log |